CONSTITUTION

Approved by the General Body on December 21, 1991, including amendments approved by the General Body on 20th Nov 1993, 15th Nov 1999, 17 October 2002, 27 Sept 2003.

Name

a. The name of the Society shall be “THE SIR SYED MEMORIAL SOCIETY, ISLAMABAD”. b. The head office of the Society shall be at Islamabad.

AIMS AND OBJECTIVES

The Sir Syed Memorial Society (SSMS) is a non-political, non sectarian and non-profit NGO whose membership is open to all those who subscribe to its aims and objectives which are:- a. To safeguard,  promote and consolidate the Ideology of Pakistan; b. To carry forward the educational mission of Sir Syed Ahmad Khan in Pakistan by promoting a blend of Islamic values with scientific and technological excellence; c. To strive for the establishment of a Sir Syed University, Islamabad; d. To raise a suitable building, befitting the name and achievements of Sir Syed Ahmad Khan at Islamabad, to be called “Sir Syed Memorial”; e. To assume possession of the land for the Sir Syed University, Islamabad (SSU) and manage the finances, designing, construction and maintenance of the SSU and SSMS projects as well as other future projects; f. To collect, receive, manage and expend the funds for the Sir Syed Memorial Building and the Sir Syed University, Islamabad, and prohibit any portion of Society’s money, property or income being paid or transferred directly or by way of dividend, bonus or profit to any of its Members or their relatives.  g. To undertake any other project for furtherance of the aims and objectives  of the Society as at para 2 (a), (b) and (c) above.

COMPOSITION

The Society shall consist of:-

PATRONS

The Patrons including a Patron-in-Chief shall be prominent and distinguished persons who are dedicated to achieving the mission of Sir Syed Ahmad Khan. Their names shall be proposed by the Executive Committee and, after receiving their consent, shall be approved by the General Body. Patrons shall be deemed to be Life Members of the Society; The Patrons shall be invited by the Society to provide guidance and support to the Society as and when required.

EXECUTIVE COMMITTEE

The Executive Committee shall consist of the President, twenty elected members and all Founding Members of the Society(signatories of the original Constitution Regd No 171 dated May 3rd, 1984). The President and members (other than the Founding Members) shall be elected by the General Body on the recommendation of the Executive Committee from among the life members. The President shall be elected from among the Life Members and the Founding Members of the Society. The tenure of the elected members and office bearers shall be four years. The Executive Committee shall have four office bearers who will be elected as follows:- President to be elected by the General Body. Vice President. Vice President. Secretary General. Treasurer .

MEMBERSHIP

Membership of the Society shall be open to any person subscribing to the aims and objectives of the Society; The membership shall be of two categories. Life Member - On payment of Rs 1,000/- which will be subject to revision by the Executive Committee. Donor Member- On payment of a donation of Rs 10,000/- or more. The Executive Committee shall have the authority to debar by 2/3rd majority of the total number of existing members of the Executive Committee, any individual from the membership of the Society or to terminate the membership of any person without assigning any reason; All life and donor members shall have the same right of vote in the General Body. Donor members shall be given added recognition by having their names inscribed at a prominent place; and Members of the Society who enroll fresh members amounting to a collection of Rs 100,000/- or above shall be eligible to have their names inscribed at a prominent place.

GENERAL BODY

The General Body shall consist of all members of the Society; The Executive Committee shall be responsible to the General Body; The General Body shall meet at least once a year to review the work of the Society; and (d) The Annual Audited Accounts and Annual Report of the Society shall be approved by the General Body.

FUNCTIONS OF OFFICE BEARERS

PRESIDENT The President shall be the Chief Executive of the Society. He will preside over all meetings of the Executive Committee and the General Body. In the absence of the President, the Vice President shall act as the President. If a vacancy in the office of President occurs due to disability, demise, resignation or removal, an election to fill the vacancy will be held within 90 days of the occurrence of the vacancy.   VICE PRESIDENT The Vice President shall be appointed by the Executive Committee from amongst its members. He will act as the President in the absence of the President. He will perform such functions and exercise such powers as defined in the Rules of Business or assigned by the Executive Committee.   SECRETARY GENERAL The Secretary General shall be appointed by the Executive Committee from amongst its members; He shall perform and exercise such functions and powers as defined in the Rules of Business and/or assigned by the Executive Committee; He shall oversee the working of the Society’s administration and office work; and He shall record the minutes of the Executive Committee and General Body to be placed before the next meeting of the respective body for approval.   TREASURER The Treasurer shall be appointed by the Executive Committee from amongst its members; and He shall be responsible for proper upkeep and maintenance of accounts, preparation of annual budget and audited balance sheet. ©   He shall perform and exercise such functions and powers as defined in the Rules of Business and/or assigned by the Executive Committee;   QUORUM To constitute a quorum at a meeting of the General Body, at least 30 members including the President shall be required. At a meeting of the Executive Committee at least 7 members or ?rd of the total number of the existing members whichever is more including the President, shall be required.   MEETINGS The General Body shall meet at least once a year and not more than fifteen months should elapse between the two meetings; A meeting of the General Body may be convened by the President at a minimum of fifteen days notice; An emergency meeting of the General Body may be summoned by the President on a request signed by at least 30 members within sixty days of receipt of such a notice; All decisions at a meeting of the General Body shall be taken by a simple majority of the members present. The person presiding over the meeting shall have a casting vote in case of a tie; and The meetings of the Executive Committee shall be held as and when necessary, provided that not more than 60 days should elapse between any two meetings.   FUNDS The funds of the Society shall consist of the subscription of members, donations, grants, loans, and miscellaneous income; The funds of the Society shall be kept in a post office, or National Savings Organization, and such Banks/Financial institutions as approved by the Executive Committee; The accounts of the Society shall be operated jointly by the President and The Treasurer. In the absence of either, the Vice President or the Secretary General may be authorized by the Executive Committee to operate the accounts jointly. The money Validly set apart or not utilized will be restricted to twenty five percent of the income including surplus worked out of the amount of donations made to it (as provided in Income Tax Ordinance 2001).   AUDIT OF ACCOUNTS The accounts of the Society shall be audited annually by a Registered Chartered Accountant Firm to be appointed by the Executive Committee. Internal audit shall be conducted as per Rules of Business.   ANNUAL REPORT The Secretary General shall, at the end of each financial year, prepare an Annual Report on the working of the Society, spelling out the main activities during the year including future plans/projects, and after approval by the Executive Committee, place the same before a meeting of the General Body within 180 days of the expiry of the financial year. An audited Statement of Accounts for the year shall be presented to the General Body by the Treasurer after approval by the Executive Committee.   ELECTION The President and members of the Executive Committee of the Society shall be elected in a meeting of the General Body at least 30 days before the expiry of their term of office. Patrons shall be proposed by the Executive Committee and approved by the General Body.   DISSOLUTION OF THE SOCIETY The Society shall distribute, in the event of liquidation, dissolution, termination or winding up of the association whether voluntary, involuntary or by operation of law, all property and funds remaining after the payment of all debts of the association among such educational, scientific organizations or trusts as are approved under the provision of section 2 (360) of the Income Tax Ordinance, 2001, as they exist or as they may thereinafter be amended, under intimation to the Central Board of Revenue, Government of Pakistan and Voluntary Social Welfare Agencies, Islamabad, provided that if the said section is repealed or materially changed so as to eliminate such organization, therefore, the members shall have power to dispose off the funds of the society in such a manner as they may by majority of vote determine, provided, however, that such a disposal shall be directed exclusively to carry on the objectives and the purposes for which society is established.   AMENDMENTS TO THE CONSTITUTION Any amendment or addition to or deletion from the Constitution shall be recommended by the Executive Committee and approved by the General Body by a majority of two third votes of the members present.   RULES OF BUSINESS The Executive Committee may frame Rules of Business or appoint any committee or person to do the same, for carrying out the objectives of the Society and for regulating its conduct of business.